Assistant to the President
Position Overview & Responsibilities:
The Assistant to the President ensures that the President is organized, well prepared, and informed on both a day-to-day and long-term basis. Duties include managing the calendar; organizing meeting logistics, developing meeting agendas and presentations, taking meetings notes, attending meetings (when necessary); developing and maintaining organizational systems for the office; following up on requests and correspondences;.; ordering supplies; compiling data and other administrative tasks as assigned. As a member of the administrative team, the Assistant will also support related administrative tasks such as proofreading, sourcing information, making minor website updates, creating project schedules, organizing, and maintaining files. The Assistant serves as the liaison between the interim President and internal and external constituencies at all levels and other organizations and is required to maintain the highest degrees of confidentiality, integrity, and trust.
- Manage the Interim President’s calendar by coordinating meetings, responding to meeting requests, and overall oversight of the President’s calendar.
- Support the President on a day-to-day and long-term basis by ensuring the President is prepared for meetings by creating meeting agendas for meetings scheduled by the President, reviewing meeting agendas for meetings the President is invited to, and ensuring that the President is prepared for meetings with any related notes or materials.
- Provide support by writing memos, creating PowerPoint presentations, and sourcing information and materials needed by the interim President for various efforts.
- Manage correspondence for the interim President related to meeting requests and other requests for projects, assets, etc.
- Develop and maintain organizational systems for the interim Presidents and departments under the President to include areas such as file management, shared calendars, and other paperwork including invoices, resumes, purchase orders and time sheets are approved in a timely manner.
- Support tasks such as proofreading emails and editing proposals.
- Support Grants Administration if needed.
- Support maintenance of facilities permits.
- Responsible for arranging catering for office events.
- Assisting Finance and HR office with filling and other administrative tasks as needed.
- Assist with international shipping documentation
- Arranging travel reservations for key members of the RMD staff.
- Distribute and collect dosimeter badges.
- Perform other related duties as assigned.
Qualifications:
- Associate or bachelor’s degree.
- Intermediate to advanced MS Office skills, including MS Word, Excel, and PowerPoint and office calendar and mail.
- Excellent communication (written and verbal) and organizational skills.
- Ability to prepare Adobe Sign documents.
- Ability to learn new technology programs.
- Experience providing administrative support to executive-level leadership is preferred.
- Notary Public
RMD is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.